THE BYLAWS OF
The International Consortium for Electronic Business
Approved by the Steering Committee on December
Approved by the Membership at the business meeting on
December 21, 2001
Approved by the Executive Board on December 11,
Approved by the Membership at the business
meeting on December 13, 2002
Approved by the Membership at the business
meeting on December 1, 2011
BYLAW 1 -- OFFICE
The ICEB's Principal office shall be at the Chinese University
of Hong Kong.
BYLAW 2 -- NOTICES
Unless otherwise indicated in these Bylaws, a requirement
for notice shall be satisfied by an announcement to all Members
during the business meeting.
BYLAW 3 -- TERMS
Fiscal Year. The fiscal year of the ICEB runs from
January 1 to December 31.
Membership. The Membership term is one-year beginning
on January 1 and ending on December 31.
Terms of Office. All officers shall assume office
on January 1 every year, the beginning of the fiscal year. With the approval of the Executive Board, the President-Elect
will automatically assume the Presidency at the
expiration of the President's
term. The term of Executive Director, Treasurer, and Regional Vice
is two years.
BYLAW 4 -- EXECUTIVE BOARD
Authority. Budgetary actions are subject to review
by the ICEB's Executive Board for consistency with overall goals, policies,
and legal requirements of the ICEB.
Composition. The Executive Board shall consist of
the President, the Immediate-Past President, the President-Elect, the Executive
Director, Treasurer, Conference Chair, Conference Chair-Elect, and all
Regional Vice Presidents of the organization.
Vacancies occurring within the year will be filled by presidential appointment.
Those appointed to fill vacancies shall serve for the unexpired term of
the office. Filling an unexpired term will in no way prejudice an individual's
opportunity to be nominated and elected to office in his/her own right.
Meetings. The Executive Board
shall meet at least once a year. Additional meetings may be called by the
President or by petition of two Members of the Board. A quorum generally
requires the presence of at least three Members of the Executive Board,
and thus, except as otherwise provided in the Constitution and Bylaws,
the Board shall act by majority of those voting.
Between Meetings of the Board. The Board may empower
the President to act for the Board on routine matters between meetings
of the Board. Actions taken by the President acting on the Board's behalf
are subject to review by the Board at its next meeting. In circumstances
requiring a vote between meetings, the President shall distribute ballots
to the Board Members through the mail. The ballots shall be accompanied
by briefs stating both sides of the question. The question will be decided
by a majority vote of the Board Members returning their ballot within 15
days of their posting, provided a majority of the Board Members vote.
BYLAW 5 -- OFFICERS
Officers. The elected officers of the ICEB shall be
the President, President-Elect, Executive Director, Treasurer,
Conference Chair, Conference Chair-Elect, and Regional Vice
Presidents. No one person may hold two of these offices concurrently,
except that the President-Elect may serve as a Conference Chair or a
Regional Vice President.
Only regular Members
of the ICEB will be nominated for office or hold office.
Duties of the Elected Officers.
President. The President shall be Chief Executive
Officer of the ICEB and Chairperson of the Executive Board. He/She shall
be responsible for planning and conducting the affairs of the organization
in such a manner as to further the objectives of the ICEB.
He/She shall create agenda and serve as the chair of the
Executive Board Meeting and the General Meeting. He/She
shall, subject to the approval of the Executive Board, make
appointments specified in the Bylaws as well as other
appointments deemed necessary for the conduct of the affairs
of the ICEB. The term of the President is one year.
Immediate-Past President. The Immediate-Past President
shall serve as a member of the Executive Board and as Chairperson of the
Nominating Committee. The term of the Immediate Past President
is one year.
President-Elect. The President-Elect shall serve as
the general assistant to the President, carrying out such duties as he/she
may be assigned by the President. He/She shall also serve as a member of
the Executive Board. The President-Elect shall act as President in the
event of the President's absence or inability to serve. In the event of
the incapacity of the President to serve, the President-Elect shall assume
the presidency and perform the duties of the President. The President-Elect's
succession to the office of the President shall not be affected by his/her
having assumed and performed the duties of President during any portion
of his/her term as President-Elect. The term of the President-Elect is one year.
Executive Director. The Executive Director shall maintain
ICEB website, serve as Recording Secretary for the organization and shall
keep and publish the Constitution and Bylaws of the ICEB, keep minutes
of all meetings, maintain the Membership roll, keep other records as specified
in the Constitution and Bylaws, and perform other duties usual to the office
of the Secretary. The Executive Director is responsible for coordinating
international activities of the Regional Vice Presidents and encouraging
communications between academia and industry or government in the Member's
country. The Executive Director shall serve as a member of the Executive
Treasurer. The Treasurer shall serve as general assistant
to the President.
He/She shall receive and disburse funds, publish an annual budget, prepare
financial statements, and shall be responsible for an accurate and
complete reporting of the financial affairs of the ICEB. He/She shall be
responsible for conducting the financial affairs of the ICEB in accordance
with the Constitution and Bylaws of the ICEB. The Treasurer shall hold
office for two years and serve as a member of the Executive Board.
There shall be a Conference Chair and a Conference Chair-Elect. The
Conference Chair shall be responsible for planning and supervising the
program and meetings at the Annual Meeting of the organization. The
Conference Chair-Elect shall support and help the Conference Chair as
necessary. The Conference Chair-Elect shall normally succeed the
Conference Chair in the year following election and shall present a
program of tracks and track chairs for the following year's Annual
Meeting at the meeting of the Executive Board at the end of the year in
which he/she serves as Conference Chair-Elect. Both Conference Chair and
Conference Chair-Elect shall hold offices for one year and serve as
members of the Executive Board.
Regional Vice Presidents.
There shall be Regional Vice Presidents nominated according to his/her
Membership location and thus be responsible for supporting the ICEB
activities in his/her region. He/She shall be responsible for long-range
planning in the region including the generation of innovative new
approaches to ensure that the ICEB is a vibrant organization. Also, the
Regional Vice Presidents in his/her own region shall
assume a leadership role in generating and retaining Members for the ICEB.
He/She shall also coordinate activities with the Executive Board Members.
The Executive Board may appoint up to 4 Regional Vice Presidents at Large.
The Regional Vice Presidents shall hold offices for two years.
Director of Information Systems.
The Director of Information Systems shall be responsible for developing and maintaining the Web sites of the ICEB, updating the membership database, preparing and distribute online newsletters, and oversee the staff at the ICEB home office. The Director of Information Systems shall hold office for two years and serve as a member of the Executive Board.
The Honorary President is the highest honor the Executive Board bestows to Founder of the ICEB. The term of the Honorary President is for lifetime. The Honorary President shall serve as a member of the Executive Board. Under certain circumstances approved by the Executive Board, the Honorary President can serve as an Acting President.
BYLAW 6 -- FINANCE
The ICEB is subject to audit as a non-profit organization. Upon request,
all supporting records and information shall be made available to the firm
or individual designated by the Executive Director of the ICEB.
Authority to Commit Funds.
The annual budget for the ICEB will be approved by the Executive Board by
the beginning of each fiscal year. The Executive Board may, through the
vehicle of budget, delegate to individual officers and Members of the ICEB
authority to incur expenses and make financial commitments on behalf of
the organization. Such authority will be granted in writing. No person
is authorized, without written authority, to make purchases, incur
expenses or commit funds in the name of the ICEB. Actual collection and
disbursement of cash shall be
supervised by the Treasurer.
BYLAW 7 -- COMMITEES
BYLAW 8 -- SEVERANCE AND REINSTATEMENT OF
Types of Committees. The Committees of the ICEB shall
consist of the standing committees provided in the Bylaws and of such special
committees as may be established by the President or Executive Board. The
Chairpersons of the Committees will be appointed by the President and approved
by the Executive Board.
Conference Committee. The Conference Committee shall
consist of the Conference Chairperson appointed by the Executive Board,
and other Members appointed by the Conference Chairperson. The Conference
Chairperson shall be responsible for planning and supervising the program
at the professional meeting of the ICEB, and shall serve as a member of
the Executive Board. The Conference Chairperson appoints Associate Program
Chairpersons, Program Secretaries, Treasurer, Proceedings Editors, and
other Members of the Conference Committee to prepare the professional meeting
for the ICEB. Activities of the Conference Committee include budget planning
for the professional meeting, calling for research papers and editing proceedings,
and scheduling meeting procedures. The Conference Committee meeting will
be called and chaired by the Conference Chairperson.
Termination. A member may terminate Membership at
any time by submitting a resignation to the Executive Director.
Reinstatement. Any eligible person or institution
whose name has been removed from the Membership roll may be reinstated
at any time during the Membership year by attending the ICEB Conference.